Business Board Forward-Looking Work Plan
This page provides a dynamic analysis of the Board's work plan. It is built from the 2025-26 Calendar of Business and supplemented with Ad Hoc items from last year's meetings to anticipate workload and identify any remaining mandate gaps. Items listed as "Ad Hoc (Potential)" only come forward when needed.
Planned Standing Items (2025-26 CoB)
41
- Cycle 1 (Sept): 9 items
- Cycle 2 (Nov): 6 items
- Cycle 3a (Feb): 6 items
- Cycle 3b (Mar/Apr): 8 items
- Cycle 4 (May): 5 items
- Cycle 5 (June): 7 items
- N/A or Unscheduled: 0 items
Planned Items by Type
- Approval: 5 items
- Recommendation: 4 items
- Information: 32 items
Meeting Time Calculator
- Total Meeting Time: 120 mins
- Planned Items: 0 mins
- Ad Hoc Time: 120 mins
Filterable Master Work Plan
| Mandate Category | Specific Responsibility (Direct Quote from ToR) | Agenda Item | Item Type | Item Source | Sponsor | Status | Cycle | Est. Time |
|---|---|---|---|---|---|---|---|---|
| 5.5 Fundraising | review of an annual report from the President or designate on the University's advancement activities. | Annual Report: Vice-President Advancement | Information | Standing (CoB) | VPA | C | 1 | 15 |
| 5.2 Capital Projects | review of the Capital Priorities List, as required by approved policies | Capital Priorities Report | Information | Standing (CoB) | VPOREP | S | 1 | 20 |
| 5.2 Capital Projects | approval of the financing and execution of Capital Projects, as required by approved policies | Capital Project (Level 2): MacMillan Theatre Remediation | Recommendation | Ad Hoc (Scheduled) | VPOREP | S | 1 | 15 |
| 5.9 Human Resources | Approval of human-resources policies for non-union administrative staff... | Annual Report: Equity, Diversity and Inclusion (Employment Equity) | Information | Standing (CoB) | VPPSEC | D | 1 | 15 |
| 5.2 Capital Projects | review of Project Completion Reports | Report on Capital Projects (Open) | Information | Standing (CoB) | VPOREP | Scheduled | 1 | 10 |
| 5.5 Fundraising | [President's Duty] preparation of quarterly reports on major gifts and bequests received | Quarterly List of Donations of $250,000 or more | Information | Standing (CoB) | VPA | Scheduled | 1 | 5 |
| 5.1 Financial Policy & Transactions | review of regular reports on matters affecting the finances of the University³ and on financial programs and transactions | Status Report on Debt | Information | Standing (CoB) | CFO | D | 1 | 5 |
| 5.1 Financial Policy & Transactions | review of regular reports on matters affecting the finances of the University³ and on financial programs and transactions | Credit Rating Report Moody's Investors Service-Credit Opinion | Information | Standing (CoB) | CFO | Scheduled | 1 | 5 |
| n/a | Consent Agenda / Standing Business | Approvals Under Summer Executive Authority | Information | Standing (CoB) | Secretariat | Scheduled | 1 | 5 |
| 5.12 Health & Safety | periodic review of programs to implement: (a) the Occupational Health and Safety Act, the Environmental Protection Act and regulations issued pursuant to them... | Health and Safety Requirements: Quarterly Report on Compliance | Information | Standing (CoB) | VPPSEC | Scheduled | 1 | 5 |
| 5.7 Institutional Communications & 5.6 External Relations | Review of an annual report from the President or designate(s) on the University's institutional communications activities. AND Review of an annual report from the President or designate(s) on the University's public and community relations activities and government relations activities. | Annual Report: Vice-President Communications | Information | Standing (CoB) | VPC | Scheduled | 2 | 15 |
| 5.1 Financial Policy & Transactions | review of annual reports, or more frequent reports as the Board may from time to time determine, on the investment of University funds, such reports to include... (i) reports on investment risk and return; and (ii) reports on fees and expenses incurred | Investments: Semi-Annual Update on Investment Performance | Information | Standing (CoB) | CFO | Scheduled | 2 | 15 |
| 5.1 Financial Policy & Transactions | review of annual reports, or more frequent reports as the Board may from time to time determine, on the investment performance of the pension funds, to discharge the Board's responsibility to ensure the fiscal integrity of the University. | Report on UPP (University Pension Plan) | Information | Standing (CoB) | Provost/CFO | Scheduled | 2 | 15 |
| 5.1 Financial Policy & Transactions | review of regular reports on matters affecting the finances of the University³ and on financial programs and transactions | Status Report on Debt | Information | Standing (CoB) | CFO | Scheduled | 2 | 5 |
| 5.12 Health & Safety | periodic review of programs to implement: (a) the Occupational Health and Safety Act, the Environmental Protection Act and regulations issued pursuant to them... | Health and Safety Requirements: Quarterly Report on Compliance | Information | Standing (CoB) | VPPSEC | Scheduled | 2 | 5 |
| 5.11 Tuition & Ancillary Fees | [Implied] Receive supporting reports | Enrolment Report | Information | Standing (CoB) | Provost | Scheduled | 2 | 10 |
| 5.2 Capital Projects | approval of the financing and execution of Capital Projects, as required by approved policies | Capital Project (Level 3): U of T Landmark Project | Recommendation | Ad Hoc (Scheduled) | VPOREP | Scheduled | 2 | 20 |
| 5.1 Financial Policy & Transactions | approval of policies governing the financial operations of the University, including policies delegating financial authority | Procurement Policy Revisions | Approval | Ad Hoc (Scheduled) | CFO | Scheduled | 2 | 10 |
| 5.2 Capital Projects | review of Project Completion Reports | Report on Capital Projects (In Camera) | Information | Standing (CoB) | VPOREP | Scheduled | 3a | 10 |
| 5.12 Health & Safety | approval of policies concerning the health and safety of members of the University and visitors | Review of Health and Safety Policy / Workplace Violence / Workplace Harassment | Approval | Standing (CoB) | VPPSEC | Scheduled | 3a | 5 |
| 5.1 Financial Policy & Transactions | review of regular reports on matters affecting the finances of the University³ and on financial programs and transactions | Debt Strategy Annual Review | Information | Standing (CoB) | CFO | Scheduled | 3a | 10 |
| 5.1 Financial Policy & Transactions | review of regular reports on matters affecting the finances of the University³ and on financial programs and transactions | Status Report on Debt | Information | Standing (CoB) | CFO | Scheduled | 3a | 5 |
| 5.1 Financial Policy & Transactions | review of regular reports on matters affecting the finances of the University³ and on financial programs and transactions | Forecast of University Financial Results | Information | Standing (CoB) | CFO | Scheduled | 3a | 10 |
| 5.3 University Property | [Implied from footnote 10] The Board receives an annual report on deferred maintenance and facilities renewal. | Annual Report: Deferred Maintenance | Information | Standing (CoB) | VPOREP | Scheduled | 3a | 15 |
| 5.1 Financial Policy & Transactions | concurrence with the recommendation of the Academic Board that the Budget Guidelines be approved, when the Guidelines propose deviation from approved financial policies; | Institutional Operating Budget and Long-Range Budget Guidelines | Recommendation | Standing (CoB) | Provost | Scheduled | 3b | 25 |
| 5.11 Tuition & Ancillary Fees | [GC Function] approval of annual general academic fee schedule | Tuition Fee Schedules (Publicly-Funded and Self-Funded) | Recommendation | Standing (CoB) | Provost | Scheduled | 3b | 20 |
| 5.11 Tuition & Ancillary Fees | [Implied] Receive supporting reports | Annual Report on Student Financial Support | Information | Standing (CoB) | Provost | Scheduled | 3b | 5 |
| 5.11 Tuition & Ancillary Fees | policy on ancillary fees; approval of academic ancillary fees as may be required by the Policy on Ancillary Fees. | Academic Ancillary Fees | Approval | Standing (CoB) | Provost | Scheduled | 3b | 10 |
| 5.4 Ancillary Operations | [Implied from footnote 11] Annual plans and budgets for the campus and student service ancillaries... | Service Ancillaries Operating Plans | Information | Standing (CoB) | VPOREP | Scheduled | 3b | 5 |
| 5.5 Fundraising | [President's Duty] preparation of quarterly reports on major gifts and bequests received | Quarterly List of Donations of $250,000 or more | Information | Standing (CoB) | VPA | Scheduled | 3b | 5 |
| 5.4 Ancillary Operations | for incorporated business ancillaries: review of annual reports and financial statements; AND for unincorporated business ancillaries: approval of annual budgets or periodic approval, at least every five years, of business plans | Spaces & Experiences: Annual Report and Budget | Approval | Standing (CoB) | VPOREP | Scheduled | 3b | 15 |
| 5.2 Capital Projects | review of Project Completion Reports | Report on Capital Projects (In Camera) | Information | Standing (CoB) | VPOREP | Scheduled | 3b | 20 |
| 5.2 Capital Projects | approval of the financing and execution of Capital Projects, as required by approved policies | Capital Project (Level 2): Dentistry Clinic 2 | Recommendation | Ad Hoc (Scheduled) | VPOREP | Scheduled | 4 | 15 |
| 5.2 Capital Projects | approval of the financing and execution of Capital Projects, as required by approved policies | Capital Project (Level 2): Clara Benson Building | Recommendation | Ad Hoc (Scheduled) | VPOREP | Scheduled | 4 | 15 |
| 5.9 Human Resources | [Implied] Receive related annual reports | Annual Report: Vice-President, People Strategy, Equity & Culture | Information | Standing (CoB) | VPPSEC | Scheduled | 4 | 10 |
| Other Reports | (Not specified in ToR Section 5) | Annual Report: Vice-President, International | Information | Standing (CoB) | VPI | Scheduled | 4 | 10 |
| 5.12 Health & Safety | periodic review of programs to implement: (a) the Occupational Health and Safety Act, the Environmental Protection Act and regulations issued pursuant to them... | Health and Safety Requirements: Quarterly Report on Compliance | Information | Standing (CoB) | VPPSEC | Scheduled | 4 | 5 |
| 5.1 Financial Policy & Transactions | review of annual reports, or more frequent reports as the Board may from time to time determine, on the investment of University funds, such reports to include... (i) reports on investment risk and return; and (ii) reports on fees and expenses incurred | Investments: Semi-Annual Update on Investment Performance | Information | Standing (CoB) | CFO | Scheduled | 4 | 15 |
| Other Reports | (Not specified in ToR Section 5) | Fighting Against Forced Labour and Child Labour... Annual Report | Approval | Standing (CoB) | VPOREP/Provost | Scheduled | 4 | 10 |
| 5.1 Financial Policy & Transactions | [GC Function] approval of the annual audited financial statements | Audited Financial Statements | Recommendation | Standing (CoB) | CFO | Scheduled | 5 | 20 |
| 5.1 Financial Policy & Transactions | [GC Function] appointment of the University's auditors | External Auditors: Appointment for 2026-27 | Recommendation | Standing (CoB) | CFO | Scheduled | 5 | 5 |
| 5.1 Financial Policy & Transactions | review of regular reports on matters affecting the finances of the University³ and on financial programs and transactions | Debt Policy Limit, Debt Allocations, Outstanding Debt Issued... | Information | Standing (CoB) | CFO | Scheduled | 5 | 10 |
| 5.5 Fundraising | [President's Duty] preparation of quarterly reports on major gifts and bequests received | Quarterly List of Donations of $250,000 or more | Information | Standing (CoB) | VPA | Scheduled | 5 | 5 |
| n/a | Consent Agenda / Standing Business | Report of the Striking Committee | Approval | Standing (CoB) | Secretariat | Scheduled | 5 | 10 |
| 5.9 Human Resources | [Implied] Receive related annual reports | Annual Report of the Senior Appointments and Compensation Committee | Information | Standing (CoB) | Secretariat | Scheduled | 5 | 5 |
| Other Reports | (Not specified in ToR Section 5) | Annual Report: Vice President, Operations & Real Estate Partnerships | Information | Standing (CoB) | VPOREP | Scheduled | 5 | 10 |
| 5.4 Ancillary Operations | designation of incorporated or unincorporated units as ancillaries or termination of such designation | Designation/Termination of Ancillary (as needed) | Approval | Ad Hoc (Potential) | VPOREP | Scheduled | n/a | 10 |
| 5.11 Tuition & Ancillary Fees | policy on ancillary fees | Revisions to Policy on Ancillary Fees (as needed) | Approval | Ad Hoc (Potential) | Provost | Scheduled | n/a | 10 |
| 5.4 Ancillary Operations | general financial policy on ancillaries | New/Revised Ancillary Financial Policy (as needed) | Approval | Ad Hoc (Potential) | VPOREP | Scheduled | n/a | 10 |
| 5.4 Ancillary Operations | approval of capital spending and/or borrowing, as required by financial policy or the by-laws of the ancillary | Capital Spend/Borrowing for Incorporated Ancillary (as needed) | Approval | Ad Hoc (Potential) | VPOREP | Scheduled | n/a | 10 |
| 5.5 Fundraising | approval of the designation of the use of unrestricted gifts and bequests over $2-million (2011 dollars) | Designation of Unrestricted Gifts >$2M (as needed) | Approval | Ad Hoc (Potential) | VPA | Scheduled | n/a | 5 |
| 5.9 Human Resources | Approval of human-resources policies for non-union administrative staff, except professional librarians | HR Policy Approval (Non-Union Admin Staff) (as needed) | Approval | Ad Hoc (Potential) | VPPSEC | Scheduled | n/a | 10 |
| 5.9 Human Resources | Approval of benefit programs and amendments thereto. | Benefit Program Approvals/Amendments (as needed) | Approval | Ad Hoc (Potential) | VPPSEC | Scheduled | n/a | 10 |
| 5.10 Terms of Employment | approval of the initial agreement with any employee group | Initial Agreement with New Employee Group (as needed) | Approval | Ad Hoc (Potential) | VPPSEC | Scheduled | n/a | 15 |
| 5.10 Terms of Employment | approval of changes concerning the process of determining salaries and benefits | Changes to Salary/Benefit Determination Process (as needed) | Approval | Ad Hoc (Potential) | VPPSEC | Scheduled | n/a | 10 |
| 5.10 Terms of Employment | approval of changes that constitute new policy directions... (re: terms of employment) | New Policy Direction: Terms of Employment (as needed) | Approval | Ad Hoc (Potential) | VPPSEC | Scheduled | n/a | 10 |
| 5.10 Terms of Employment | approval of agreements... with respect to terms and conditions of employment... (for non-union groups, fn 14) | Terms & Conditions for Non-Union Groups (P&M) (as needed) | Approval | Ad Hoc (Potential) | VPPSEC | Scheduled | n/a | 10 |
| 5.10 Terms of Employment | [President's Duty]...approval of changes to collective agreements under the Labour Relations Act that fall within existing policies and salary determination procedures | Collective Agreement Updates (as needed) | Information/Rec | Ad Hoc (Potential) | VPPSEC | Scheduled | n/a | 15 |
| 5.3 University Property | approval of policies governing the University's art collections | Art Collection Policy (as needed) | Approval | Ad Hoc (Potential) | VPOREP | Scheduled | n/a | 10 |
| 5.3 University Property | approval of acquisition or disposal of real estate over a value $5M and approval of arrangements for the non-University use or development of University property | Real Estate Acquisition/Disposal >$5M (as needed) | Approval/Rec | Ad Hoc (Potential) | VPOREP | Scheduled | n/a | 15 |
| 5.2 Capital Projects | approval of Property Acquisitions, Real Estate Partnerships, and Capital Leases as required by approved policies | Property Acquisition/Lease/Partnership (as needed) | Approval/Rec | Ad Hoc (Potential) | VPOREP | Scheduled | n/a | 15 |
| 5.2 Capital Projects | approval of Level 2 and 3 Four Corners ("4C") and Infrastructure Project as required by approved policies | Approval of 4C/Infrastructure Project (as needed) | Approval/Rec | Ad Hoc (Potential) | VPOREP | Scheduled | n/a | 15 |
| 5.1 Financial Policy & Transactions | approval of banking resolutions and amendments thereto | Banking Resolutions (as needed) | Approval | Ad Hoc (Potential) | CFO | Scheduled | n/a | 5 |
| 5.1 Financial Policy & Transactions | approval of the delegation of authority to a University-controlled asset management corporation... | Changes to UTAM Delegation of Authority (as needed) | Approval | Ad Hoc (Potential) | CFO | Scheduled | n/a | 10 |
| 5.1 Financial Policy & Transactions | review and approval from time to time of the investment policies for university investment funds... | Review/Approval of Investment Policies (as needed) | Approval | Ad Hoc (Potential) | CFO | Scheduled | n/a | 10 |
| 5.1 Financial Policy & Transactions | review from time to time of the asset allocation for the investment of University funds | Review of Investment Asset Allocation (as needed) | Approval | Ad Hoc (Potential) | CFO | Scheduled | n/a | 10 |
| 5.1 Financial Policy & Transactions | review and approval from time to time of the return targets and risk tolerances for the investment of University funds | Review of Investment Targets/Risk Tolerances (as needed) | Approval | Ad Hoc (Potential) | CFO | Scheduled | n/a | 15 |
| 5.1 Financial Policy & Transactions | concurrence with respect to major projects, plans, or programs outside the normal course of business... | Concurrence: Major Non-Budgeted Project (as needed) | Approval | Ad Hoc (Potential) | Provost/CFO | Scheduled | n/a | 15 |
| 5.1 Financial Policy & Transactions | establishment, if necessary, of interim operating budget appropriations... | Interim Operating Budget Appropriations (as needed) | Approval | Ad Hoc (Potential) | Provost | Scheduled | n/a | 10 |
| 5.1 Financial Policy & Transactions | approval of policies governing the financial operations of the University... | New/Revised Financial Policies (as needed) | Approval | Ad Hoc (Potential) | CFO | Scheduled | n/a | 15 |